EmailSMTP2GO and the GDPR: agreement, role and data location.
SMTP2GO is a email tool. Most customers use it as a processor, it explains how to get its data processing agreement, and the data location depends on your account. Below: what to check and how to declare it.
Prefilled for you · Free to set up · No credit card
In short
- Category
- Usual role
- Usually a processor
- Data location
- Set per account or project
- Agreement
- Obtained through the vendor
What does SMTP2GO do with personal data?
Deliver transactional emails such as account notifications and password resets. That is how Privacyboard describes a typical use of SMTP2GO, as a starting point you can edit.
The data usually involved: recipient email addresses, message content and delivery metadata.
Is SMTP2GO a processor or a controller?
Most customers use SMTP2GO as a processor: it handles personal data on their instructions, for the purposes they set. That is the common reading for email tools and it is what Privacyboard suggests.
As a processor, it needs a written agreement with you under Article 28, and you should know which subprocessors it uses. Confirm the role against your own agreement, because the way you use a tool can change it.
Where does SMTP2GO store personal data?
SMTP2GO does not have one fixed location for every customer. The location depends on the plan, the account and the services you enable.
How to find yours: Check your account settings or SMTP2GO’s data processing terms for where your data is stored.
Even when the main location is in the EU, ask whether subprocessors or support access involve a transfer outside the EEA, and record it if so.
Does SMTP2GO have a data processing agreement?
Checked on 1 November 2026. Vendors change their pages, so check the date.
SMTP2GO does not publish the full text of its data processing agreement on a public page. The reference page explains how a customer gets or signs it, usually from inside the account. Article 28 of the GDPR still requires a written contract, so get it and keep a copy.
What we noted when we opened the page: Support article 'Vendor Information' saying the DPA can be reviewed in account Settings > Display Settings via a Review Agreement button. Hosting depends on account location (US, EU Amsterdam, Australia). No date or entity shown.
A page that exists does not mean you are covered. Whether the agreement applies to you depends on your plan and on what you accepted, so record the decision yourself in your vendor list.
Open the SMTP2GO reference pageHow to declare SMTP2GO
- 1
In your privacy policy
Name SMTP2GO as a recipient, say what it is used for (deliver transactional emails such as account notifications and password resets) and mention any transfer outside the EEA. Articles 13 and 14 ask you to tell people who receives their data.
- 2
In your vendor list
Add SMTP2GO with its purpose, the data involved, its role, its region and a link to the agreement. Privacyboard prefills all of this, you confirm or correct it.
- 3
In your processing register
Link SMTP2GO to the activities that use it, so each record shows its recipients. Article 30 asks the register to list the categories of recipients.
What to check before relying on SMTP2GO
- Check the sending region and how message content and logs are retained.
- Avoid putting more personal data in messages than the message needs.
- Make sure bounce and complaint data is handled in line with your retention rules.
- Record the provider as a recipient of customer email addresses.
Questions, answered.
Is SMTP2GO GDPR compliant?
Privacyboard does not certify vendors. Compliance depends on how SMTP2GO is configured and used, on the agreement you have with it and on your own practices. What can be checked is documented here: it explains how to get a data processing agreement, the usual role and the data location. Read the agreement itself before relying on it.
Does SMTP2GO have a DPA?
SMTP2GO does not publish the full text of its data processing agreement on a public page. The reference page explains how a customer gets or signs it, usually from inside the account. Article 28 of the GDPR still requires a written contract, so get it and keep a copy. The reference page is https://support.smtp2go.com/hc/en-gb/articles/14855846048665-Vendor-Information.
Is SMTP2GO a data processor?
Usually, yes. Most customers use SMTP2GO as a processor that acts on their instructions. Check your own agreement and how you use the tool, because the role can differ.
Where does SMTP2GO store data?
SMTP2GO does not have one fixed location for every customer. The location depends on the plan, the account and the services you enable. How to find yours: Check your account settings or SMTP2GO’s data processing terms for where your data is stored.
Do I need to mention SMTP2GO in my privacy policy?
Yes, if SMTP2GO handles personal data for you. The GDPR asks you to tell people who receives their data (Articles 13 and 14). Name the vendor or its category, say what it is used for and mention any transfer outside the EEA.
How do I add SMTP2GO to my vendor list?
In Privacyboard, pick SMTP2GO from the catalog. The purpose, the data, the suggested role and a link to its agreement are prefilled, and you confirm each one. Creating a workspace is free.
Privacyboard is not affiliated with SMTP2GO. Names and logos belong to their owners and are used only to identify the tool. This page summarises public documents as checked on 1 November 2026; it is guidance, not legal advice, and it does not certify any vendor.