GDPR checklist for recruiting tools.
Recruiting tools hold CVs, interview notes and assessments about people who are not your employees. Compare 9 common tools and see what to check for each.
Compared at a glance
| Tool | Usual role | Data location | Agreement |
|---|---|---|---|
 Workable | Usually a processor | Often United Kingdom, United States, Greece, check your account | Published by the vendor |
 Greenhouse | Usually a processor | Set per account or project | Published by the vendor |
 Lever | Usually a processor | Set per account or project | Published by the vendor |
 Teamtailor | Usually a processor | Often EU, US or APAC (customer choice), check your account | Published by the vendor |
 SmartRecruiters | Usually a processor | Often European Union, check your account | Published by the vendor |
 Jobvite | Usually a processor | Set per account or project | Published by the vendor |
 Pinpoint | Usually a processor | Set per account or project | Published by the vendor |
 Homerun | Usually a processor | Set per account or project | Obtained through the vendor |
 Manatal | Usually a processor | Usually United States | Published by the vendor |
What to check for recruiting tools
- Set and apply a retention period for rejected candidates.
- Tell candidates in the job offer or the form who processes their data and how to reach you.
- Check what any automated screening or scoring does, and keep a person in the decision.
- Check the region and any transfer outside the EEA.
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Questions, answered.
What should I check before using a recruiting tool under the GDPR?
Set and apply a retention period for rejected candidates. Tell candidates in the job offer or the form who processes their data and how to reach you. Check what any automated screening or scoring does, and keep a person in the decision. Check the region and any transfer outside the EEA.
Do I need a data processing agreement with a recruiting provider?
If the provider handles personal data on your behalf, yes: Article 28 of the GDPR requires a written contract. Some providers publish the text, others give it to you inside your account. Providers that decide their own purposes may act as independent controllers instead, so check the role.
Which recruiting tools does Privacyboard cover?
Workable, Greenhouse, Lever, Teamtailor, SmartRecruiters, Jobvite, Pinpoint, Homerun, Manatal. Each has a page with its agreement, usual role and data location, checked on 1 November 2026.
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Privacyboard is not affiliated with these vendors. Checked on 1 November 2026. This is guidance, not legal advice.