Video conferencingBizzabo and the GDPR: agreement, role and data location.
Bizzabo is a video conferencing tool. Most customers use it as a processor, it publishes its data processing agreement, and the data location depends on your account. Below: what to check and how to declare it.
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In short
- Category
- Video conferencing
- Usual role
- Usually a processor
- Data location
- Often United States, check your account
- Agreement
- Published by the vendor
What does Bizzabo do with personal data?
Conduct remote meetings and customer or team calls. That is how Privacyboard describes a typical use of Bizzabo, as a starting point you can edit.
The data usually involved: participant names, email addresses, meeting metadata, audio, video and recordings when enabled.
Is Bizzabo a processor or a controller?
Most customers use Bizzabo as a processor: it handles personal data on their instructions, for the purposes they set. That is the common reading for video conferencing tools and it is what Privacyboard suggests.
As a processor, it needs a written agreement with you under Article 28, and you should know which subprocessors it uses. Confirm the role against your own agreement, because the way you use a tool can change it.
Where does Bizzabo store personal data?
Bizzabo is usually associated with United States, but the location can depend on your plan or settings. Privacyboard prefills it as a starting point that you should check in your account.
What Bizzabo says (read on 2026-11-05): “Bizzabo Processes Personal Data in the USA” (processing, not explicitly hosting) Source: https://www.bizzabo.com/legal/organizer-msa
How to find yours: Check your account settings, the address you log in to, or the provider’s data processing terms. Support can tell you if you cannot find it.
If the data is processed outside the European Economic Area, Articles 44 to 49 require a transfer mechanism, such as standard contractual clauses, an adequacy decision or the EU-US Data Privacy Framework. Your privacy policy should name it.
Which legal basis usually applies to Bizzabo?
For the usual use of Bizzabo, companies most often rely on legitimate interests (GDPR Article 6(1)). Remote meetings are a normal way to work with customers and colleagues.
The interest you would state: “Holding meetings and calls with customers, prospects and our team.” The GDPR asks you to say which interest you pursue (Article 13(1)(d)).
Recording a meeting needs its own justification and clear information to participants. The balancing test is yours to do: the interest must be real, the processing necessary for it, and people’s rights must not outweigh it.
This is a starting point, not legal advice: the basis belongs to your activity, and you confirm it in your register.
Sources: GDPR Article 6, lawfulness of processing, EDPB Guidelines 1/2024 on legitimate interest
Does Bizzabo have a data processing agreement?
Checked on 5 November 2026. Vendors change their pages, so check the date.
Yes. Bizzabo publishes the text of its data processing agreement on its own website. Article 28 of the GDPR requires a written contract with every processor, so this is the document to read and keep.
What we noted when we opened the page: Data processing terms are Section 15 of the Master Service Agreement for Event Organizers (last updated 10 Oct 2023); contracting entity Bizzabo Inc. States personal data is processed in the USA, with transfers under EU SCCs (Module 2) and the UK IDTA addendum.
A page that exists does not mean you are covered. Whether the agreement applies to you depends on your plan and on what you accepted, so record the decision yourself in your vendor list.
Read the Bizzabo agreementHow to declare Bizzabo
- 1
In your privacy policy
Name Bizzabo as a recipient, say what it is used for (conduct remote meetings and customer or team calls) and mention any transfer outside the EEA. Articles 13 and 14 ask you to tell people who receives their data.
- 2
In your vendor list
Add Bizzabo with its purpose, the data involved, its role, its region and a link to the agreement. Privacyboard prefills all of this, you confirm or correct it.
- 3
In your processing register
Link Bizzabo to the activities that use it, so each record shows its recipients. Article 30 asks the register to list the categories of recipients.
What to check before relying on Bizzabo
- Tell participants when a meeting is recorded, and why.
- Set a retention period for recordings and transcripts.
- Review who can record and share meetings.
- Record the region and any transfer outside the EEA.
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Questions, answered.
Is Bizzabo GDPR compliant?
Privacyboard does not certify vendors. Compliance depends on how Bizzabo is configured and used, on the agreement you have with it and on your own practices. What can be checked is documented here: it publishes a data processing agreement, the usual role and the data location. Read the agreement itself before relying on it.
Does Bizzabo have a DPA?
Yes. Bizzabo publishes the text of its data processing agreement on its own website. Article 28 of the GDPR requires a written contract with every processor, so this is the document to read and keep. You can read it at https://www.bizzabo.com/legal/organizer-msa.
Is Bizzabo a data processor?
Usually, yes. Most customers use Bizzabo as a processor that acts on their instructions. Check your own agreement and how you use the tool, because the role can differ.
Which legal basis applies when I use Bizzabo?
For the usual use of Bizzabo, companies most often rely on legitimate interests (GDPR Article 6(1)). Remote meetings are a normal way to work with customers and colleagues. The interest you would state: “Holding meetings and calls with customers, prospects and our team.” The GDPR asks you to say which interest you pursue (Article 13(1)(d)).
Where does Bizzabo store data?
Bizzabo is usually associated with United States, but the location can depend on your plan or settings. Privacyboard prefills it as a starting point that you should check in your account. What Bizzabo says (read on 2026-11-05): “Bizzabo Processes Personal Data in the USA” (processing, not explicitly hosting) Source: https://www.bizzabo.com/legal/organizer-msa
Do I need to mention Bizzabo in my privacy policy?
Yes, if Bizzabo handles personal data for you. The GDPR asks you to tell people who receives their data (Articles 13 and 14). Name the vendor or its category, say what it is used for and mention any transfer outside the EEA.
How do I add Bizzabo to my vendor list?
In Privacyboard, pick Bizzabo from the catalog. The purpose, the data, the suggested role and a link to its agreement are prefilled, and you confirm each one. Creating a workspace is free.
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Privacyboard is not affiliated with Bizzabo. Names and logos belong to their owners and are used only to identify the tool. This page summarises public documents as checked on 1 November 2026; it is guidance, not legal advice, and it does not certify any vendor.